We're seeking a Project Coordinator / Scheduler to coordinate crews, timelines, and materials for seamless project execution. If you're organized, proactive, and thrive in a fast-paced environment, this is your opportunity to make an impact!

Details:

• Schedule: Monday-Friday, standard business hours
• Location: 100% in office in south Minneapolis (not downtown)
• Type: Direct hire with full benefits
• Pay: $65,000-$75,000 depending on experience

Duties:

Scheduling & Project Coordination

• Develop and manage both long-term and short-term production schedules following company-approved processes.
• Determine project duration based on input from the sales team.
• Schedule crews and projects efficiently, factoring in location, personnel availability, and other active jobs.
• Coordinate material orders and delivery dates to align with project start times.
• Adjust schedules, crew assignments, and material deliveries as needed-sometimes on short notice.
• Maintain current lead time projections and update schedules accordingly.
• Arrange inspections and ensure proper personnel are scheduled to meet with city officials when necessary.
• Ensure all required documentation-permits, waivers, affidavits, and special orders-is complete prior to job start.
• Support supervisors in confirming crews have the necessary resources on-site, including materials, equipment, dumpsters, and cranes.

Cross-Department Collaboration

• Work closely with supervisors to assign appropriate personnel to each project.
• Coordinate with independent contractor schedulers and project managers on crossover job phases.
• Share long-term and tentative start dates with the sales team, production staff, clients, and vendors.
• Communicate short-term schedules and daily crew assignments with field teams, supervisors, project managers, and the operations manager.
• Uphold committed client start dates when necessary in coordination with the sales department.
• Partner closely with the operations manager to align scheduling with production priorities.

Client & Internal Communication

• Distribute detailed project information to crews and internal supervisors ahead of job start.
• Facilitate introductions between clients and supervisors or foremen before the project begins.
• Maintain detailed records of communication with clients, crews, and vendors during the scheduling phase.
• Provide proactive updates to clients before project start, during delays (e.g., weather), or when project managers are unavailable.
• Field incoming calls from clients regarding job schedules, questions, and concerns-and direct them to the appropriate team member as needed.

Requirements:

• Experience in the construction industry or similar (ie: manufacturing).
• Experience with scheduling, coordinating, etc.
• Basic Microsoft Office knowledge: Word, Excel, & Outlook
• Knowledge of Microsoft project or Smartsheet (preferred).
• Possess client-facing soft skills.
• Works well in a team setting and sharing responsibility.
• Is committed and dependable, plans absences well in advance.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.